ISF Community Crews
WHAT IS ISF?
ISF stands for the Ian Somerhalder Foundation. We are a nonprofit whose Mission is:
To empower, educate and collaborate with people and projects to positively impact the planet and its creatures.
ISF seeks to advance science, promote the conservation of natural resources such as forests, lands or wildlife, for the benefit of the entire community, provide relief to the poor, distressed or underprivileged and support other tax exempt organizations whose ultimate purposes are to conserve the environment and protect animals.
WHAT IS AN ISF COMMUNITY CREW?
An ISF Community Crew is self-driven and formed on its own initiative by one or more persons to raise awareness of ISF's charitable mission, to conduct educational, community oriented projects and events in furtherance of ISF's charitable Mission, and to fundraise for the benefit of ISF.
ISF Community Crews are required to (i) register with and be approved by ISF, (ii) coordinate their efforts in furtherance of ISF's above-stated Mission and, (iii) comply with the letter and spirit of all ISF policies, agreements and procedures contained in the Community Crew Registration Packet and on the ISF Website.
HOW DO I JOIN AN EXISTING COMMUNITY CREW?
Don't be shy! The ISF Family is a friendly and welcoming bunch. If a Community Crew already exists in your area, just contact them and let them know that you are interested in joining their Crew.
HOW DO I FORM A NEW COMMUNITY CREW?
Step 1: Send ISF an email addressed firstname.lastname@example.org Please use the subject line "New Community Crew Registration" and provide the following information in your email:
- Name and address (street address only, do not use P.O.. Boxes) of Community Crew founder(s)
- Contact telephone number, email address, personal Twitter/Facebook/other social media handles of founder(s)
- Age (if founder(s) is a minor, you must have parent/guardian permission to form a Community Crew)
- Parent/Guardian's name, address, contact telephone number and email address (if founder(s) is a minor)
- Requested Community Crew name (please provide 3 choices - your desired name might already be in use)
- Crew intentions (tell us a bit about yourself and what you would like to accomplish as a Crew)
Step 2: Wait to Receive your Community Crew Registration Packet. We know you are eager to get started and we promise to contact send you as soon as we can. Once the Community Crew Coordinator has reviewed your email, we will send you a link to the ISF Community Crew Registration Packet. The Packet contains the official Community Crew Registration documents, it serves as an introduction to ISF's Community Crew policies and procedures, and is a resource to navigate ISF as a Community Crew. You must complete and sign all of the documents contained in the Packet and return it to ISF in order to complete the registration process. Once ISF has received your signed Registration Packet, you will receive an automated email receipt indicating that your registration application is complete. This does not mean that your Crew has been approved by ISF. It simply means that your application is complete.
Step 3: Wait for Official Approval from ISF. We get it - waiting is no fun at all! But, prior to conducting ANY activities, all Community Crews must register with AND be approved by ISF, If any group fails to complete the entire registration process, fails to be approved by ISF, or fails to adhere to the terms set forth by ISF it is NOT an ISF Community Crew and is NOT permitted to use ISF's name or logo at any time or in any manner. Once your Crew has been approved you will receive an official Welcome Email from ISF containing your approved Crew name and social media handles (if requested).
Step 4: Be Mindful. As the founder of an ISF Community Crew, you are responsible for the activities of your Crew and for ensuring that all members of your Crew are aware of and adhere to the policies set forth in the Community Crew Registration Packet. ISF Community Crews must conduct their activities at all times in accordance with ISF's charitable Mission, all applicable laws, statutes and ordinances, and in accordance with the terms set forth by ISF.
All Community Crews are required to comply with this Code of Conduct at all times. These rules are in place to make sure that ISF Community Crews are fun, safe and inspiring. It boils down to common sense, basic courtesy and respect. The registration of your Community Crew is subject to this Code of Conduct.
If you don't happen to agree with these rules, ISF won't take it personally, and nor should you when we suggest that organizing and operating, or participating in, an ISF Community Crew might not be for you.
A Few Things to Keep in Mind:
- ISF was formed to empower, educate and collaborate with people and undertake charitable and educational projects that have a positive impact upon our planet and all of its creatures.
- Community Crews are permitted to present themselves as having some degree of identification with ISF by using logos, trademarks and other licensed materials developed by ISF, to identify their support for ISF and to promote public awareness of ISF and its Purposes.
- Community Crews are responsible for their interactions with others. ISF reserves the right, but has no obligation, to monitor disputes between you and others and to terminate your ISF Community Crew registration.
- Community Crew founders are responsible for the activities of their Crews and for ensuring that all members of their Crews are aware of and adhere to the policies set forth in this Code of Conduct and in the Community Crew Registration Packet.
Community Crew Do's:
- Treat others with courtesy and respect. Community Crews must take care in their choice of language. ISF is a global family so you are likely to encounter people of different points of view, styles, confidence levels and experiences. Show respect for these differences, and try not to take things too personally.
- Behave in a collaborative spirit at all times and welcome all walks of life and viewpoints. All Community Crews are required to exchange relevant information with other Community Crews and to consult with one another in a collaborative manner.
- Lead by example. Make newcomers feel welcome, be helpful to others, and keep things constructive. The best way to deal with negative or hurtful people is to ignore them and report abuse to ISF. By being positive you encourage others to do the same.
- Be Conscientious. Everyone associated with ISF is required to take into consideration how his or her actions affect themselves, other Crews, the general public, and ISF.
- Be accurate and truthful. Community Crews must solely convey accurate and truthful information that ISF releases on its website. Promoting charities or causes other than ISF, unless expressly authorized by ISF, is strictly prohibited.
- Be professional and dignified at all times when interacting among yourselves, with other Crews, volunteers and all others whom you come in contact with.
- Create Approved Promotional Materials. Community Crews may create promotional materials with ISF's name and logo if the promotional materials are used solely for the private, noncommercial purpose of identifying the Crew's support of ISF, or to promote public awareness of ISF and our Mission. ISF will at all times maintain its legal rights. Crews must first receive written approval from ISF to create the promotional materials by submitting an exact replica of the electronic or printed material illustrating any and all proposed uses of the name and logo, as well as the identity and contact information of any proposed third party manufacturer and/or distributor of the intended promotional materials.
- Never charge Crew member dues or membership fees of any kind.
Community Crew Don'ts:
- Bully. Our bullying policy is simple: NO BULLYING in any form will be tolerated. Community Crew registrations will be terminated immediately if bullying in any form is determined by ISF to have occurred. "Fault" in connection with bullying need not be established prior to ISF's termination of Community Crew registrations.
- Discriminate. Sharing ideas and healthy debate are excellent, and you can participate without being offensive, humiliating or intimidating. Discrimination on the basis of race, creed, color, ethnic origin, ancestry, citizenship, political or religious affiliation, gender, sexual orientation, age, marital status, socio-economic status, identity, disability, record of offense or physical characteristics is forbidden and will not be tolerated.
- Argue publicly with other ISF Community Crews or supporters.
- Use profane language. Behave at all times in a civil, respectful and courteous manner. Refrain from using inappropriate language, including, but not limited to, expletives. Remember, even if language is not offensive to you, it might be to other people.
- Promote any fundraising projects for the benefit of ISF unless that project has been pre-approved by ISF. You must receive permission, in writing, for ISF prior to beginning a fundraising project.
- Advertise or support other organizations, initiatives or businesses. ISF Community Crews are not allowed to promote other organizations' initiatives that ISF has not agreed to promote. You must receive written permission from ISF before promoting any other organizations' initiatives. Commercial solicitation and advertising are not acceptable.
- Use ISF's name, Logo or imagery without prior written consent. Community Crews must not use the name or Logo of ISF, or Ian Somerhalder, on products, icons or anything else without the express prior written authorization of ISF.
- Advertise Community Crew Events as "Official ISF Events." Events organized by Community Crews are Third Party Events and are NOT official ISF events.
- Hold yourselves out as ISF Volunteers. A member or founder of a Registered Community Crew is NOT an ISF Volunteer unless he or she has also registered with, and been accepted by, ISF as an official registered ISF Volunteer.
- Provide compensation to any member, officer or other controlling person of your Community Crew in any amount or fees of any kind for his or her time spent on behalf of the Community Crew or on ISF matters generally.
- Be a Pest. Do not spam people, accounts, organizations, etc. Do not request access to Ian, or request ISF Volunteers or staff to send things to Ian or to pass along messages.
- Behave as if you own your Community Crew or its social media accounts. You do not. In exchange for registering as a Community Crew, ISF is granting you a limited provisional license to use its name and Logo, subject to your Community Crew's adherence to the terms set forth in the Community Crew Registration Packet. ISF reserves the right to suspend indefinitely and/or terminate registration at any time.
Registered ISF Community Crews may be allowed to create and use Community Crew websites, Twitter, Facebook and other social media handles and profile pictures containing the ISF name and Logo ("Social Media") subject to the restrictions, terms and conditions set forth in this Social Media/Website Policy and in the ISF Community Crew Registration Packet. In exchange for registering as a Community Crew, ISF grants Community Crews a limited provisional license to use its name and Logo, subject to the Community Crew's adherence to the terms set forth in the Community Crew Registration Packet.
Failure to comply with this Policy may result in indefinite suspension and/or termination of a Community Crew's license to use the ISF name and Logo as well as the termination of the Community Crew's registration by ISF.
ISF Community Crew are Required to:
- Receive OFFICIAL WRITTEN APPROVAL form ISF before creating any Social Media content containing the ISF name or Logo. Crews must complete the ISF Social Media/Website Request Form and submit the form to ISF for approval. Crews must supply ISF with the usernames and passwords belonging to any Community Crew Social Media handles and websites containing ISF's name and/or Logo. If a Community Crew is determined by ISF to have violated the ISF Community Crew Code of Conduct, the Community Crew Agreement, or the terms set forth in this Policy, their account will be immediately shut down.
- Be accurate and truthful. Community Crews are permitted to present themselves as having some degree of identification with ISF by using logos, trademarks and other licensed materials developed by ISF, to identify their support for ISF and to promote public awareness of ISF and its Purposes. Community Crews must solely convey accurate and truthful information the ISF releases on its website.
- Not promote any fundraising projects for the benefit of ISF unless that project has been pre-approved by ISF. Crews must follow procedures set forth in the ISF Community Crew Fundraising and Donation Policies and Procedures in order to obtain approval and are never permitted to raise funds for personal gain.
- Not advertise or support other organizations, initiatives or businesses. ISF Community Crews are not allowed to promote other organizations' initiatives. Promoting charities or causes other than ISF, unless expressly authorized by ISF, is strictly prohibited. Commercial solicitation and advertising are not acceptable.
- Be professional and dignified at all times when interacting among themselves, with other Crews, volunteers and other whom they come in contact with.
- Not argue publicly with other ISF Community Crews or supporters.
- Not discriminate. Discrimination on the basis of race, creed, color, ethnic origin, ancestry, citizenship, political or religious affiliation, gender, sexual orientation, age, marital status, socio-economic status, identity, disability, or physical characteristics is forbidden and will not be tolerated.
- Have integrity. Be sincere and not get into trouble by defaming and harassing people, violating the privacy of others, and engaging in or plotting illegal activities.
- Not impersonate another person. This includes ISF staff, Volunteers, etc.
- Not hold themselves out as ISF Volunteers. A member or founder of an ISF Community Crew is NOT an ISF Volunteer unless he or she has also registered with, and been accepted by, ISF as an official registered ISF Volunteer.
- Not create offensive or inappropriate content. ISF reserves the right to remove content. Some examples of prohibited content include:
- graphic, pornographic, obscene, gory or scary content including, but not limited to, graphic animal photos that could upset others;
- false, inaccurate or misleading information;
- any content that plagiarizes or infringes a third party's rights (such as copyright, publicity or privacy);
- illegal content or content that encourages others to commit illegal activities;
- libelous, threatening or harassing content.
"My Community Crew wants to donate to ISF from either an event or Crew itself. Where and how do I donate as a Crew?"
ANSWER: Community Crews are not permitted to engage in fundraising activities using ISF's name and/or logo without the prior written approval of ISF. If your Crew would like to make a fundraising event or activity request please send a detailed email explaining your desire and intentions to getinvolved@ISFoundation.com . Make the subject of your email "APPROVAL NEEDED." Explain your request and any requested use of ISF's name or logo. An ISF Volunteer will communicate with you by return email with further instructions. YOU MUST RECEIVE OFFICIAL ISF APPROVAL OF YOUR REQUEST BEFORE PROCEEDING.
Please refer to the "ISF Community Crew Fundraising and Donation Policies and Procedures" document you received during the Crew registration process for detailed instructions on how to donate to ISF as a Crew.
"What are the rules/regulations concerning Community Crew Events?"
ANSWER: Every individual event, project or activity that a Community Crew wishes to engage in requires written authorization from ISF. If you initially receive approval during your registration for a particular event, project or activity, and you are inspired to create another event, project or activity, you will need to receive new written authorization for that new activity. In order to obtain approval, please email CommunityCrews@isfoundation.net with the subject line: "APPROVAL NEEDED ISF [INSERT COMMUNITY CREW NAME]." We will evaluate your event, project or activity and determine whether or not it will be allowed.
"Can we partner with other ISF Community Crews in our area? Worldwide? Possibly even merge two Crews?"
ANSWER: Yes! ISF was founded on the principle of collaboration and we would love for you to join forces with your neighbors near and far! Please, however, make sure to inform us at CommunityCrews@isfoundation.net of any collaboration so that we can determine: (1) the Community Crew you wish to collaborate with is, in fact, registered; and (2) the Community Crew you wish to collaborate with is not subject to any particular limitations that your Crew is or is not subject to.
"Can my Community Crew create promotional materials for ISF, such as bracelets, shirts, etc., for personal use? Or to sell?"
ANSWER: It depends. ISF will determine on a case by case basis whether your activities will satisfy the non-profit restrictions placed on ISF.
Registered Crews may create promotional materials with ISF's logo if the promotional materials are used solely for the private, noncommercial purpose of identifying the Crew's support for ISF, or to promote public awareness of ISF and its Mission. ISF will at all times maintain its legal rights. Crews must first receive written approval from ISF to create the promotional materials by submitting an exact replica of the electronic or printed materials illustrating any and all proposed uses of the name and/or logo, as well as the identity and contact information of any proposed third party manufacturer and/or distributor of the intended promotional materials.
Moreover, ISF might not be allowed to permit such activities in all areas of the country or world without fulfilling additional legal requirements. Please send a detailed proposal to CommuntiyCrews@isfoindation.net so that ISF can determine whether the sale of your promotional materials for the benefit of ISF will be allowed.
"Can my school form a Community Crew?"
ANSWER: Yes. There are several things that you need to do prior to forming an approved ISF School or College Community Crew. If you are in elementary through high school, please have a school advisor, teacher, or other faculty member help you fulfill the steps required to form a Community Crew. A faculty liaison at your school will be required unless you are 18 years old or you are an undergraduate or graduate student.
"Does it matter what country I live in?"
ANSWER: Anyone in the world can support ISF! However, you must be respectful of the laws of your own country. Please do your own research to determine what is allowed/required in your country.
"There is already an ISF (Insert state/country or desired name here). Can I create another one? Or, should I be more specific about geographic location? For example: There is already an ISF Texas. I live in Texas. Can I have another ISF Texas or should I name my Crew ISF Dallas, TX?"
ANSWER: If there is pre-existing Community Crew in your area with the name/handle that you wish to use, you must create a different name/handle in order to avoid confusion. Please either: (1) contact the existing Community Crew and fulfill the necessary steps to join that Crew; or (2) create a new Community Crew name/handle in the required manner. Don't be discouraged if your desired name is already taken. Be creative and think of something new, such as a more specific geographic area.
"Do I need a parent or guardian's permission to be in or to form a Community Crew?"
ANSWER: Yes. If you are under 18 years old you will need your parent or guardian to sign the Community Crew Packet documents. The Packet will be made available to you during the Crew registration process.
"Does my Community Crew need approval before using the "ISF" name and/or logo?"
ANSWER: Yes. You must receive prior written approval before receiving a limited use license to use ISF's name and/or logo in any way. This includes social media, websites, or email related to your Community Crew, or for the purpose of creating your own promotional materials containing ISF's name and/or logo.
"I am a member of a registered Community Crew but I am not the founder of my Crew. Am I allowed to create my own social media accounts that include "ISF" and/or the ISF logo?"
ANSWER: No. You must obtain approval from ISF of all social media or websites that include "ISF" and/or the ISF logo. Only Community Crew founders may submit social media handles for approval by ISF. If you would like to register your own handle, please have your Community Crew founder submit a formal request to ISF on your behalf and in the required manner in accordance with the ISF Community Crew Registration Packet.
"I have a blog or website for my Crew, can I post ISF pictures?"
ANSWER: If you have taken your own personal photographs at an ISF event (assuming photography was permitted at the event) or at your own Community Crew Event, feel free to post them. However, you may not post any picture taken from an ISF social media account or website without prior written approval from ISF. Likewise, you will need prior written approval for ISF for any use of "ISF" (IS Foundation, Ian Somerhalder, or similar designation) or the ISF logo on your blog or website.
"I have more questions. Who can I contact with questions about Crew activities or topics?"
ANSWER: Please contact CommunityCrews@isfoundation.net